depa HR digital activity for SMEs: data-readiness checklist

The recovered public-source record states: depa conducted an HR Digital Transformation activity for SMEs to promote digitised human-resource processes. It confirms only the described event, not that a company has obtained eligibility, approval, benefit or a compliance conclusion.

Define the business use case and boundary first. State the decisions, legal entities and systems in scope, and use one department through one complete HR and payroll-input cycle as the rehearsal case; keep any unsupported state as unconfirmed.

Create a data catalogue covering at least employee and contractor master data, organisation and position, attendance and leave, payroll input, approval record, access right and change log. Give every field a business definition, format, system source, accountable function, update timing and acceptable evidence.

Standardise identifiers for entities, counterparties, documents, projects or transactions, retaining aliases and historical versions. Do not merge on names alone or overwrite a version referenced by past activity.

Map every state in approved personnel change → organisation or position record → attendance and leave → payroll input → review → payment and accounting record to its source document, owner and timestamp, with a visible queue for missing, conflicting, stale or unauthorised data.

Test completeness, consistency, timeliness and traceability on a small sample and record gaps instead of inventing values. Expand only after operations, finance and IT sign off the boundary.