U9 cloud Budget Control: Close the Loop from Request to Actual
Connect approved budget, requests, orders, commitments, actuals and forecast so overspend appears during submission.
Learning objective
Create traceable control distinguishing budget, commitment, actual and available balance.
Roles
Finance leads, process owners, key users, IT, consultants and internal audit
Prerequisites
- Confirm organisations, periods, currencies, masters and access ownership.
- Prepare approved normal, exception and reversal test data.
- Define cut-off, interfaces, approvals and change control.
Completion checks
- Results trace both ways to source document and accountable role.
- Quantity, amount, currency, period and status reconcile.
- Open items have cause, amount, action, owner and closure evidence.
Common errors
- Masking source-data errors with ledger adjustments.
- Not freezing versions and periods, making results irreproducible.
- Testing only normal flow and missing reversal or cross-period cases.
Thailand project note
Thai implementations should confirm Thai/English masters, THB and foreign currencies, Asia/Bangkok time, segregation of duties, approvals and local retention. This is an ERP process and control guide only; VAT, WHT, BOI, customs and statutory-accounting conclusions require qualified Thai professional review.
Related modules
Steps
- 01
Define budget organisation, period, cost centre, project, account and currency dimensions.
- 02
Load the approved budget and freeze its version; retain reason, impact and approval for changes.
- 03
Define when requests and orders consume commitments and when cancellation or closure releases them.
- 04
Configure amount and percentage thresholds plus escalation; do not allow blank dimensions to bypass.
- 05
Test within-budget, over-budget, no-budget, partial order, cancellation and cross-period cases.
- 06
By source document, reconcile budget, commitment, actual, forecast and available balance.
- 07
Regularly clear aged open commitments with budget-owner confirmation.
Implementation notes
- Pilot one organisation and representative period.
- Retain source, owner, approval and closure evidence for every exception.
- Menus and fields depend on current licence, release and approved blueprint.
References
- YonSuite 客户成功服务 ↗用友 · Accessed: 2026-08-21 · Applicable version: 用于核对业财对账、历史凭证迁移及财务服务范围
- U9 cloud 全球产品介绍 ↗用友 · Accessed: 2026-08-21 · Applicable version: 官方公开的精细核算、项目控制和分析能力范围；菜单以客户版本为准
- 用友 U9 cloud 产品与核心场景 ↗用友 U9 cloud · Accessed: 2026-08-21 · Applicable version: 用于核对多组织财务、供应链与制造一体化公开范围