YonSuite Payables Reconciliation: Connect Purchase, Receipt, Payable and Payment
Reconcile purchasing, receipt, payables, payment and ledger by supplier and source document to expose open and duplicate items early.
Learning objective
Complete supplier-level two-way checks of quantity, amount, payment status and ledger balance.
Roles
Finance leads, process owners, key users, IT, consultants and internal audit
Prerequisites
- Confirm organisations, periods, currencies, masters and access ownership.
- Prepare approved normal, exception and reversal test data.
- Define cut-off, interfaces, approvals and change control.
Completion checks
- Results trace both ways to source document and accountable role.
- Quantity, amount, currency, period and status reconcile.
- Open items have cause, amount, action, owner and closure evidence.
Common errors
- Masking source-data errors with ledger adjustments.
- Not freezing versions and periods, making results irreproducible.
- Testing only normal flow and missing reversal or cross-period cases.
Thailand project note
Thai implementations should confirm Thai/English masters, THB and foreign currencies, Asia/Bangkok time, segregation of duties, approvals and local retention. This is an ERP process and control guide only; VAT, WHT, BOI, customs and statutory-accounting conclusions require qualified Thai professional review.
Related modules
Steps
- 01
Standardise supplier, settlement entity, currency, payment terms and bank-account masters.
- 02
Define source relationships among purchase order, receipt, payable, payment, refund and reversal.
- 03
By supplier, reconcile opening, new payables, payments, reversals, refunds and ending balance.
- 04
Check received-not-payable, duplicate payable, unapplied payment, partial payment and cancellation anomalies.
- 05
Separate price, quantity and timing differences and assign purchasing and receiving owners.
- 06
Reconcile payable subledger with ledger control account, including currency and period.
- 07
Record open amount, cause, owner, approval and closure deadline.
Implementation notes
- Pilot one organisation and representative period.
- Retain source, owner, approval and closure evidence for every exception.
- Menus and fields depend on current licence, release and approved blueprint.
References
- YonSuite 客户成功服务 ↗用友 · Accessed: 2026-08-21 · Applicable version: 用于核对业财对账、历史凭证迁移及财务服务范围
- U9 cloud 全球产品介绍 ↗用友 · Accessed: 2026-08-21 · Applicable version: 官方公开的精细核算、项目控制和分析能力范围；菜单以客户版本为准
- 用友 U9 cloud 产品与核心场景 ↗用友 U9 cloud · Accessed: 2026-08-21 · Applicable version: 用于核对多组织财务、供应链与制造一体化公开范围