YonSuite Historical Voucher Migration: From Scope Freeze to Balance Acceptance
Freeze voucher scope and mappings before migration, then retain an audit trail through batch controls, trial loads and balance reconciliation.
Learning objective
Complete a repeatable trial migration with agreement among source, migrated records and opening balances.
Roles
Finance leads, cost accountants, process owners, IT, key users, consultants and internal audit
Prerequisites
- Confirm organisations, periods, currencies, masters and access ownership.
- Prepare approved representative normal, exception and reversal data.
- Define cut-off, interface boundaries, approvals and change rules.
Completion checks
- Results trace in both directions to source document and accountable role.
- Quantity, amount, period and status agree across business and finance views.
- Open items retain cause, amount, owner, action and closure evidence.
Common errors
- Masking source-data errors with ledger adjustments.
- Failing to freeze version and period, making results irreproducible.
- Testing only normal flow while ignoring reversals, late and cross-period activity.
Thailand project note
Thai implementations should confirm Thai/English masters, THB and foreign currencies, Asia/Bangkok time, segregation of duties, approval evidence and local document retention. This tutorial covers ERP data, process and controls only; VAT, WHT, BOI, customs and statutory-accounting conclusions require current review by qualified Thai professionals.
Related modules
Steps
- 01
Define cut-off, accounting entities, periods, voucher types and attachment scope, retaining approval.
- 02
Version mappings for accounts, dimensions, currencies, departments, projects and counterparties.
- 03
Clean duplicates, unapproved, unbalanced and invalid references; never silently patch them in target.
- 04
Export in batches with control totals, record counts and file hash or receipt information.
- 05
Load a representative trial batch and validate balance, currency, period, status and trace fields.
- 06
After full migration, reconcile detail and balances by entity, period, account and currency.
- 07
Finance and business sign open items and final result; lock source snapshot and migration logs.
Implementation notes
- Pilot in one representative organisation and period before scaling.
- Retain source, owner, approval and closure evidence for every difference.
- Menus, fields, licences and automation depend on the current release and approved blueprint.
References
- 标准成本、实际成本与项目成本核算体系 ↗用友 U9 cloud · Accessed: 2026-08-21 · Applicable version: 官方公开能力范围；具体菜单、许可和字段以客户当前版本与批准蓝图为准
- U9 cloud 成本管理数智化 ↗用友 U9 cloud · Accessed: 2026-08-21 · Applicable version: 用于核对多成本体系、成本要素、成本计算与分析能力
- U9 cloud 全球产品介绍 ↗用友 · Accessed: 2026-08-21 · Applicable version: 用于核对精细核算、项目控制与分析的官方能力范围
- YonSuite 客户成功服务 ↗用友 · Accessed: 2026-08-21 · Applicable version: 用于核对业财对账与历史凭证迁移服务范围