YonSuiteFinanceIntermediateContent quality · 94/100

YonSuite Prepaid Expense: Period Amortisation and Balance Control

Use a unique schedule to connect source payment, benefit periods, amortisation, reversal and remaining balance.

Learning objective

Control a prepaid item from recognition through final closure.

Roles

Finance, cost accounting, process owners, IT, key users, consultants and audit

Prerequisites

Confirm entity, period, currency, masters and access.
Prepare approved normal and exception data.
Define approval, cut-off and change rules.

Completion checks

Results trace to source and accountable role.
Quantity, amount, period and status are reviewable.
Exceptions retain cause, action and closure evidence.

Common errors

Overwriting historical versions.
Masking source errors with manual adjustments.
Testing only normal flow.

Thailand project note

Thai implementations should confirm Thai/English masters, THB and foreign currencies, Asia/Bangkok time, segregation, approval and local retention. This is an ERP control guide only; VAT, WHT, BOI, customs and statutory-accounting conclusions require qualified Thai professional review.

Related modules

finance-controlcost-analysismanagement-accounting

Steps

01Define eligible expense types, benefit periods and evidence requirements.

02Give each prepaid item a unique ID linked to payment, contract and cost centre.

03Generate a schedule and verify total equals the eligible source amount.

04Test start, pause, early termination and adjustment scenarios.

05After each posting, reconcile cumulative amortisation and remaining balance.

06At expiry or termination, close the item and retain approval and reconciliation evidence.

01
Define eligible expense types, benefit periods and evidence requirements.
02
Give each prepaid item a unique ID linked to payment, contract and cost centre.
03
Generate a schedule and verify total equals the eligible source amount.
04
Test start, pause, early termination and adjustment scenarios.
05
After each posting, reconcile cumulative amortisation and remaining balance.
06
At expiry or termination, close the item and retain approval and reconciliation evidence.

Implementation notes

Pilot one entity and period.
Exceptions require source, owner and closure evidence.
Menus and fields depend on current release and blueprint.

References

YonSuite 客户成功服务 ↗用友 · Accessed: 2026-08-21 · Applicable version: 业财对账及财务服务官方范围；具体菜单以客户版本为准
U9 cloud 精细化成本 ↗用友 U9 cloud · Accessed: 2026-08-21 · Applicable version: 多成本核算、订单、项目及工序成本官方范围
U9 cloud 成本管理数智化 ↗用友 U9 cloud · Accessed: 2026-08-21 · Applicable version: 成本要素、计算、标准实际对比及分析公开说明